The project proposal must contain the following content requirements (according to the structure given in ISEP):

• Project title
• Proponent – MU student at any level and in any form of study (bachelor's, master's, doctoral; full-time or part-time; in Czech or English study programs);
• Brief annotation (max. 500 characters)
• Thematic focus (selection of the relevant thematic focus A or B)
• Supervisor – MU employee who will act as the mandatory co-supervisor of the project. The supervisor is responsible for managing the project contract, communication within MU with the participating departments, and is jointly responsible for ensuring that all participating departments agree with the implementation of the project. The project proposer cannot also be its supervisor.
• Project characteristics (max. 5,000 characters):
   
  • description of the benefits, justification of the project's necessity, emphasis on added value;
  • for proposals within thematic focus A, it is necessary to specify the specific faculty and the selected assignment point to which the project is directed, and to provide confirmation of consultation with the relevant contact person;
  • definition of the target group, benefits for the target group;
  • setting of objectives and outputs, how to achieve them;
  • outline schedule;
  • communication and transfer of outputs within the university;
  • brief analysis of basic risks;
  • description of the work activities of those involved in the project (their list of names will then be included in the People tab);
  • list of participating faculties and other workplaces.
• Motivation of the researcher (max. 2,000 characters) – expression of the student's commitment to the issue, motives leading to the implementation of the project, or connection to already implemented projects and initiatives within the study program or at the relevant workplace.
• Sustainability (max. 2,000 characters) – description of how the sustainability of project activities will be ensured, including quantification of the costs of maintaining activities in subsequent years – emphasis is placed on the long-term sustainability of project outputs.
• Sustainable Development Goals (UN SDGs) – selection of the relevant goal and options
• Project budget according to the specified binding structure (see the Budget tab) and specification of the use of planned funds (max. 4,000 characters). The budget is planned separately for each calendar year.
• A list of names of project co-researchers, if known at the time of project submission (in ISEP, under the People tab, list them as Implementation Team Members or Administrators).
  If the list of names is not known, the project researcher shall state the estimated number of people involved and people paid from the project in the project description.
  The project leader is responsible for ensuring that all co-researchers are informed of and agree to their planned involvement in the project.
• Attachments – in the Documents tab, it is possible to attach other relevant attachments or information at the discretion of the project leader.

The project budget is set at a minimum of CZK 50,000 and a maximum of CZK 200,000 in total for the entire duration of the project. The project budget is planned separately for the individual calendar years 2026 (year 1) and 2027 (year 2) according to the structure below.

During the implementation of the project, funds may be transferred between individual years. Transfers between individual budget items are also permitted. All changes made, which must be in line with the fulfillment of the project outputs, shall be described and justified by the researcher in the final project report.

The following cannot be planned (and paid for) in the project:

• overheads
• economic activity – commercial nature of outputs, profit generation
• refreshments and catering
• other non-tax-deductible costs (if in doubt, consult the EO).

VAT application regime – no right to deduction.

[1] If a scholarship is planned in the project, it is necessary to comply with the parameters based on the Higher Education Act (§ 91) and the Scholarship Regulations of Masaryk University. The scholarship is a reward for creative or extraordinary activities of students, i.e. it does not cover situations that are otherwise subject to an employment relationship (e.g. DPP, DPČ). Scholarships may not be awarded as compensation for activities that can be classified as dependent work.

The implementation of the project is governed by applicable laws, Masaryk University's Project Management Guidelines
(No. 6/2016) in their current version, and related applicable internal regulations of Masaryk University or the faculty/HS.

All activities related to the use of allocated funds are subject to the financial control rules applicable at Masaryk University. Responsible persons are determined in accordance with the financial control rules.

Funds for individual projects are recorded on a separate contract with activity 1182 and must be used by December 31, 2027; extension of implementation is not possible.

Any balance remaining from 2026 will be transferred to the Operating Fund of the research workplace (activity 11826) at the end of the calendar year and will continue to be used in accordance with its original purpose in the following year, 2027. By the end of the implementation period, all allocated funds must be fully used up, including any balances in the funds.

The project investigator, together with the guarantor, is responsible for the implementation of the project in accordance with the established rules and for the project records in ISEP.

One student may be the proposer/researcher of only one project in a given call. This provision does not apply to the project guarantor (MU employee).

The financial administrator (the person authorizing project contract operations) is always an MU employee who acts as the project guarantor.

If the project is implemented at multiple faculties or other academic departments, the researcher is responsible for the project as a whole and is responsible for ensuring that all participating academic departments and relevant workplaces are informed about the project and agree to its implementation (cooperation and communication within MU is ensured by the project guarantor). The consent of the participating departments will be documented by a project proposal cover sheet in ISEP approved by all departments concerned.

The researcher is obliged to properly implement the project within the approved budget, in accordance with the defined objectives and outputs, to comply with the specified conditions, and to use the provided funds economically, efficiently, and effectively (the 3E rule).

The researcher shall consult any deviations and changes during the course of the project individually with the project guarantor. In the event of a change that may significantly affect the implementation of the entire project, the researcher shall immediately inform the contact person at the RMU Development Department.

After completion of the project, the researcher is required to prepare a final report on the project results. The final report will contain a description of the project results with comments on changes in the project and the use of individual budget items, including a statement of the funds provided. The form for the final report and collection will be available in ISEP (separate tab Final Report). The final report will be prepared by the end of the month following the completion of the physical implementation of the project, i.e. by January 31, 2028, at the latest.

Masaryk University is entitled to check the use of allocated funds at any time during the implementation of the project and to invite the project leader to present the results achieved.

All outputs financed by the Community Fund project must bear the Masaryk University logo or information about the source of funding and be prepared in accordance with the university's valid uniform visual style (https://sablony.muni.cz/).

Evaluation process

The process of reviewing and evaluating project proposals consists of the following stages:

Stage 1: Review of formal requirements and compliance with the rules of the call for proposals.
Stage 2: Assessment by an expert evaluation committee.
Stage 3: Final selection of projects.

The evaluation committee appointed by the rector decides on the selection of projects for implementation.

The expert evaluation committee is composed of representatives of MU management, senior staff and employees of the relevant departments of the RMU, and relevant internal experts.

The final selection of projects for implementation will be made by designated representatives of MU management and the Student Chamber of the Academic Senate.

The list of supported projects will be published on the website   https://sustain.muni.cz/ by May 29, 2026, at the latest.

The evaluation criteria are, in particular:

1. compliance of the project content with the Announcement and competition rules – projects that do not meet these basic criteria will not proceed to further evaluation;
2. projects submitted for thematic focus A have the highest priority, followed by B;
3. social contribution of the project;
4. scope of impact on university life;
5. the feasibility of achieving the project's objectives;
6. the effectiveness and adequacy of the requested funding, the efficiency of planned expenditures in relation to the content of the project and the scope of activities;
7. ensuring the sustainability of project activities and quantifying costs;
8. the overall quality and readiness of the project.